Email Attachments

ShalomCloud now offers the ability to add email attachments to your communications.

Before we delve into the “how-to,” let’s look at some of the things you might consider before sending out email attachments.

  1. In most email systems, the recipient must download the attachment to see any part of the email.
  2. Many users read emails on their cell phones; if, at the time, they are not in a wireless network, that data would count against their cell plan data allotment.
  3. Sending large attachments to several hundred recipients is a generally frowned upon practice. Better would be providing a link to the document. That way, the email itself reaches its recipients more quickly, and they can decide whether or not to access the document.

With that being said, adding an attachment is rather easy in ShalomCloud. There is a new button at the bottom of the member query, as pictured below:

email attachments
Adding an attachment to emails

There are a couple of limitations, though: first, you can add only one attachment at a time; second, the attachment must be smaller than two megabytes.

Here is a video showing how to query members, and send them emails with an attachment.

Recurring Payments in the Member Portal

ShalomCloud now offers the ability to create recurring payments in the member portal.

By way of background — we have for some time offered the following capabilities, once a congregant logs in:

  • Maintain own family’s demographic information
  • See yahrzeits related to any member of the family
  • Add a member to the family
  • Pull a statement — amounts owed and paid — for any date range.
  • Make a payment, while designating exactly how those funds should be applied.
  • Member search, by any portion of the last name and/or first name.

To these functions, we now add the idea of creating, updating, and deleting recurring payments. For the sake of completeness, let us mention a couple of prerequisites:

  1. Your temple or synagogue must have an account with our gateway that offers both card and ACH. For more information on that topic, please send us a note at [email protected], and we’ll guide you through the setup process.
  2. There must be a charge, debit, or amount owed, to which the recurring payment would be applied.

The following video shows, not only the new recurring payments function, but actually everything that the member portal can do. Feel free share this post and video, especially if you have members who may want to have an online account.

Member portal end-to-end.

Recurring payment via member portal
Recurring payment via member portal

Segment the Turnaround Document

Our larger customers may be interested in the capability to segment the turnaround document.

What is the turnaround document, you might wonder? For background, please have a look at this video. This is a document that holds all the fields we have collected for families, individuals, and Yahrzeits. The goal is to send each document to its respective family; and then the family would “turn around” that document with additions and corrections.

For large congregations, the program might well time out. In that case, you would want to take advantage of the new ability to segment the turnaround document — to run it by range of letters. It defaults to “A” to “Z.” If that’s too many, you might try entering something like “A” to “D”, then “E” through “H”, etc.

Here you may watch a video to see how this feature works.

Turnaround document selections