Better Handling of Early Payments

Here’s a situation that has been occurring, not infrequently.

Let’s say that you intend to gear up for a pledge drive in June or July. Or, you’re going to register children for religious school over the summer, and bill the respective families. That is all well and good.

But — you may have cases where people send in payments (or remit funds online), before you’ve had a chance to bill them.

What has been happening? Lacking an amount owed, ShalomCloud creates an immediate debit matching the payment amount. Then, when you bill the family, unless you’ve recognized the prepaid pledge or school payment, you’re effectively overcharging. That’s a bit of a sticky situation to unwind.

With this change, you can declare selected categories as prepay-eligible. Then, using the same situation described above, instead of ShalomCloud creating an immediate debit, it’ll put the money into a credit-on-file category. It will also insert “Prepaid” at the beginning of the description. So, for example, if the intent was to pay for part of a pledge, under category “Standard family pledge”, you’ll see in the description “Prepaid Standard family pledge.”

New category type — Prepay

Prepay Category

There’s one other visual change. We’ve moved up the Credit on file section. It used to be at the very bottom, below the credit card and ACH sections. Now, it’s right under the check / cash /other section. You’ll see it much more readily than when it sat at the bottom.

source of funds and credit on file
New location for credits on file

Video showing these changes