As you’re gathering momentum (or just starting) to prepare for the holidays, allow me to recommend something a tad bold and different, but which should help mightily.
Does this describe your situation? (1) Many events to orchestrate and coordinate; (2) Several people, and several committees, with varying responsibilities; (3) A mix of professional staff, office personnel, clergy, and off-site volunteers, all with different tasks and ideas; (4) a flood of emails roaring across the landscape, some with too narrow an audience, some with too wide an audience.
What to do? Suggestion–open a Slack channel.
What is Slack? It’s a tool to collaborate online. Everyone involved in planning for the holidays (or for any large event, for that matter), can be a member of the Slack channel, and can post questions and answers, by topic. For example, you could set up topics such as Seating, Children’s Services, and Assignment of Honors.
Let’s spell out a few advantages of this way of collaborating:
— All communications happen in one place, segmented by topic.
— All content can be searched from one location.
— If there are documents to be shared, that can also be done within Slack–even if you use tools like Google Docs or Dropbox to house them.
— If the need arises for private communication, that can be accommodated within Slack.
— There are iPhone and Android apps for Slack; thus, team members don’t need to be in front of a PC to fully participate.
If your holiday preparations flow smoothly, and coordinating among the widely varied participants poses no challenge–well, keep doing what you’re doing. Otherwise, consider giving this intuitive, popular tool a try.
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