For those who regularly post transactions to QuickBooks Online using ShalomCloud, a new feature might significantly streamline your workflow. Until now, the financial category mapping determined where the debit and the credit would post, for each payment to that category. With this change users now have the flexibility to redirect these debits to a different account.
Understanding the Default Posting Method
In ShalomCloud, each financial category is mapped to a corresponding pair of accounts in QuickBooks. For instance, when a payment posts to the Camp Scholarships Fund, it would debit Undeposited Funds and credit Scholarships. This method has been the standard practice, ensuring consistency across transactions.
Introducing Flexible Debit Posting
The latest update allows users to choose a different account to debit for a specific payment. Suppose you prefer the debit to go to a Money Market Account instead of Undeposited Funds. Now, you are able to make this entry directly during the posting process.
How It Works
- Select a family/household.
- Choose the category and fill out most of the screen as usual.
- Just above the save button, you’ll see a new field, “GL to Debit.”
- If you leave that field alone, the journal entry will post to the category default.
- Instead of using the default debit account, you may select something different.
This enhancement, while modest in scope, offers more control over your financial postings. It’s particularly beneficial for users seeking to customize their accounting processes without additional manual entries QuickBooks.
To see a short (4m 29s) video of this feature in action, access this link.